Physical Security

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So far, we have been focused on how we protect accounts and personal information.  But we also need to take proper care and secure physical access to our computers in order to protect that same information.  Here are some tips to make sure your device is properly secured:

  • Do not leave electronic devices in plain sight in a vehicle.  
  • Keep devices with you, or secure them in a locked trunk for a short period. 
  • When you get home, take them out and store them safely in your house. 
  • When at a hotel, use the room safe if available when out of the room.
  • At the end of the day, secure all devices in your classroom and ensure they are not in plain sight or close to a window.

Take extra care with your phone while travelling –  pickpockets are widespread and extremely skilled.

Even at your workplace, you should secure or least keep your devices out of sight before leaving for home.

Do not store any personal, private or confidential data on unsecured USB memory sticks or external hard drives.  If you need to store data on a portable drive, contact the IT Service Desk for advice and assistance.

Don’t let strangers into a school or Board facility without checking their credentials, having them sign in, and making sure they’re expected.

Lock your screen whenever you leave your desk unattended, even for a short time.  If you don’t someone can gain access to all of your accounts and information.

Be aware of who is looking over your shoulder if you are processing private or confidential information. Consider obtaining a privacy screen that limits the viewing angle of your monitor.

Never share a Board device with a family member or any other non-board person.  The device is provided and secured for your use only. When physical security measures are put in place, we prevent local access to systems and data, and protect ourselves and the Board.

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